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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Standard papers should not normally be longer than 12 printed pages (a page of printed text, without figures or tables, carries c. 800 words). The typescript should be arranged as follows, with each section starting on a separate page. Pages should be numbered properly and words written should have proper spacing. The language used is English only. The typescript should be arranged as follows, with each section starting on a separate page.

Title page. This should contain:

  • a concise and informative title (as short as possible).
  • a list of authors’ names with names and full addresses of institutions.
  • a running headline of not more than 45 characters.

Summary. This is called the Abstract on the web submission site. The summary must not exceed 350 words and should list the main results and conclusions, using simple, factual, numbered statements. The final point of the summary must emphasize the key findings of the work and its general significance, indicating clearly how this study has advanced.

Key-words. A list in alphabetical order not exceeding ten words or short phrases, excluding words used in the title.

Introduction. Explain the reasons for carrying out the work, outline the essential background, and clearly state the nature of the hypothesis or hypotheses under consideration.

Materials and methods. Provide sufficient details of the techniques employed to enable the work to be repeated. Do not describe or refer to commonplace statistical tests in this section, but allude to them briefly in Results.

Results. State the results and draw attention in the text to important details shown in tables and figures.

Discussion. Point out the significance of the results in relation to the reasons for doing the work, and place them in the context of other work.

Acknowledgements. Give references appropriately, make sure the figures and tables included are numbered properly and easy to follow. Provide Appendices / Supporting information.


References must be listed in the numerical system (Vancouver). All references should be numbered sequentially [in square brackets] in the text and listed in the same numerical order in the reference section. The reference numbers must be finalized and the bibliography must be fully formatted before submission.

Journal titles are abbreviated (to decipher abbreviations, see: PubMed Journals Database

  • Only the first words of the article title and words that normally begin with a capital letter are capitalized.
  • The first 6 authors are listed; thereafter, add an et al. after the sixth author.
  • If the journal has continuous page numbering, you may omit the month/issue number.

Sample References

[1] Bongaarts J, Maulden WP, Phillips JF. The demographic impact of family planning programs. Stud Fam Plann 1990; 21(6): 299-10.
[2] Yeakey MP, Muntifering CJ, Ramachandran DV, Myint Y, Creanga AA, Tsui AO. How contraceptive use affects birth intervals: Results of a literature review. Stud Fam Plann 2009; 40(3): 205-14.

Typical Chapter Reference:

[3] Rozin P. The Significance of Learning Mechanisms in Food Selection In: Barker L, Best M, Domjan M, Eds. Learning mechanisms in food selection: Some biology, psychology, and sociology of science. Houston, Texas: Baylor University Press, 1977; pp. 557-92.

Book Reference:

[4] Meinert CL. Clinical trials: design, conduct, and analysis. 2nd ed. New York: Oxford University Press 2012.

Edited Book:

[5] Winkelmann R. Health Care Reform And The Number Of Doctors John Wiley & Sons, Ltd. 2004.

Conference Paper and Proceedings:

[6] Antoniou S, Pashalidis I. The Effect of Natural Organic Matter on the Formation and Solubility of M(OH)4 Solid Phases (Th(OH)4, Zr(OH)4 Ce(OH)4). In: Lekkas DF, editor. Proceedings of the 11th International Conference on Environmental Science and Technology. Chania – Crete, Greece 3-5 September 2009. University of the Aegean 2009: pp. 1-8.

Journal Article on the Internet:

[8] Kidz-Med Thermofocus Non-Contact Infrared Thermometer 01500. CVS Pharmacy. [Cited 2010 Oct 20]: Available from:

Web site/Homepage:

[10] United States Department of Agriculture. What We Eat in America. docid=18349. (accessed April 11, 2012).

Issue with Supplement:

[11] Gupta AK. The management of actinic keratoses in the United States with topical fluorouracil: a pharmacoeconomic evaluation. Cutis 2002; 70(2 Suppl): 30-6.

Issue with Part:

[13] Knight EL, Avorn J. Quality indicators for appropriate medication use in vulnerable elders. Ann Intern Med 2001; 135(8 Pt 2): 703-10.


[14] Mitschker A, Moritz RJ, Nawrocki A. Chelated plant micronutrients. European Patent 1411037 A1 20040421. 2004.


  • Abstracts, along with other unpublished data, must be included in the text and not appear as part of the reference section. However, its details may be provided in footnotes.
  • Complete references, ensuring their accuracy, must be provided.
  • We encourage you to use a recent version of EndNote (version 5 and above) or Reference Manager (version 10) when formatting your reference list, as this allows references to be automatically extracted.
  • If you are including more than six authors, then et al. will be used after three names (the term “et al.” should be in italics).
  • Be careful with the punctuation and grammar errors. Make sure you proof read what you send.
  • Follow the Index Medicus/MEDLINE for journal abbreviations.
  • For online citation, don’t forget to give the date of access.


  • Anything apart from text i.e. tables, graphs, pictures, etc., should be referred to as Figure(s) and ought to be numbered in order of reference. Hence the illustration has to be included separately rather than with the text.
  • Make sure that anything on the illustration is readable even when it is reduced to a width of 75mm (Single column figure) or 160mm (double column figure).
  • The illustrations should be provided in camera-ready form, so that they may be reduced or reproduced without retouching.
  • If you are including photographs, the original has to be submitted since photocopies are not acceptable. The photograph must have a scale on it so that it can easily be reproduced in black and white or coloured form. Of course, the cost would increase in the case of coloured photographs.
  • The figure has to be clear, especially if it’s a graph. Hence, it is advised to avoid shading and use black ink. Also, make sure you print on a clear white page.
  • The figures must have a caption that is to be provided on a separate sheet. The illustration should have the author’s name on it and is supposed to be clearly marked.


The proofs will be sent to the author and have to be sent back within 48 hours after reviewing. The author is supposed to enlist their queries if any, which would be answered in detail. The authors should make sure that they check the final form before its return because late corrections may not be included. The corrections should be solely for typesetting errors; hence, other changes would be the responsibility of the author.

Processing Fee

Once the manuscript is final, after having gone through peer review and editorial approval, it will be subjected to its processing fee.


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